Car Rental Booking System

Car Rental Booking System for WordPress | Created: 29.03.2018 | Latest update: 12.04.2022

About

Car Rental Booking System is a powerful online reservation WordPress plugin which provides all the tools and features needed to run your car rental business. The booking process is based on simple step-by-step navigation and you can manage it using the intuitive administration panel.

The plugin is designed to support an unlimited number of locations and unlimited number of vehicles and is loaded with rich features such as unlimited number of booking forms, pricing rules for different cars and dates, booking add-ons to order, custom vehicle attributes, integration with payment services, custom booking form fields builder and more...

Backend Feature List

Locations

The module allows you to create a location of your car rental operation and you can create an unlimited number of different locations. Each location has individual settings.

Browse, add, edit or delete locations.
Specify how many days in advance you accept reservations.
Allow / disallow to return vehicles after business hours of the location.
Set location address, contact details and location on the map.
Define working hours for different days of the week.
Exclude dates from the booking.
Set available payment methods for the location. Choose from Cash, Stripe, Paypal or Wire Transfer.
Set notification options.

Booking Forms

With this module you can create an unlimited number of booking forms and for each of the forms define different settings.

Browse, add, edit or delete booking forms.
Select available locations.
Set minimum gross value of the order to send a booking.
Set timepicker interval in minutes.
Set default status for new orders.
Enable or disable smart sticky option for summary sidebar.
Decide whether to display vehicle filter bar on step 2 of the booking form.
Decide whether to display rental price per single day on step 2 of the booking form.
Build your own fields of the order form, decide whether they are optional or required, specify error messages.
Add custom agreements needed to be accepted by the customer.
Define your custom color style of the form.
Specify Google Map settings like wheel scrolling, dragging behavior. Style the map your way with custom JSON.

Bookings

Displays a list of all submitted orders (bookings) in the system.

Browse, edit or delete submitted bookings.
Set statuses for bookings: New Booking, Accepted, Rejected, Finished.
The administrator receives information about: pickup date and time, pickup location, return date and time, return location, order total amount, billing list with calculated fees, rented vehicle, ordered extras, customer details and chosen payment method.

Booking Extras

A module that allows you to add an unlimited number of add-ons which can then be selected by the customer like child seat, additional drivers, car insurance and more...

Browse, add, edit or delete booking extras.
Name the additive and add a description.
Select at least one location in which additive is available.
Define whether an add-on can be ordered more then once (a maximum number for a given add-on).
Set the price for single addition.
Select the price per entire rental period or price per day.
Select tax rate for the price.

Vehicles

With this module you can define an unlimited number of vehicles (cars) and set a number of parameters for them.

Browse, add, edit or delete vehicles.
Set vehicle name, description and featured image.
Select at least one location at which vehicle is available.
Set vehicle type (category).
Enter vehicle make and model.
Set number of seats and bags for a vehicle.
Set type of gearbox.
Set fuel state (or fuel policy).
Enter minimum and maximum driver's age.
Enable or disable "or similar" label for a vehicle.
Enter vehicle net price of rental per single day.
Define deposit value if applicable.
Define one way fee if applicable.
Define after business hours return fee if applicable.
Define different tax rates for different types of prices.
Assign vehicle attributes.
Specify dates in which vehicle is not available.

Vehicle Types

A list of available vehicle types (or categories).

Vehicle Attributes

In this module you can define unlimited number of vehicle attributes like fuel policy, color, engine, etc. and then you can assign them to single vehicles in their settings.

Browse, add, edit or delete vehicle attributes.
Select one of the three attribute types: Text Value, Single Choice, Multi Choice.
A text value is used for any custom text. For example, you can define an attribute named 'color' and then specify it by entering it in a vehicle single settings.
A single and multi choices are used for predefined values. For example, you can define an attribute named 'transmission' with two values 'automatic' and 'manual' and then specify one of them or both of them in a vehicle single settings.

Pricing Rules

The module allows you set different an unlimited number of pricing rules that override default prices. For example, you can set a different price during holidays, on a specific day of the week or a weekend, or offer different prices depending on the length of the rental period.

Browse, add, edit or delete pricing rules.
Select the forms the rule applies to.
Select the vehicles the rule applies to.
Set any day of the week the rule applies to in a recursive manner.
Specify custom dates or date ranges the rule applies to.
Specify number of rental days (or a range of days) the rule applies to.
Set custom price and tax rate.

Tax Rates

Define available tax rates like 0%, 8%, 23%.

E-mail Accounts

Define the e-mail account used to send notifications.

Frontend Feature List

Responsive Layout
Retina Ready
Ajax Driven
Step Based Form with Easy Steps Navigation
Google Map with Active Locations
Popup with Location Summary
Service of Restrictions Related to the Driver's Age
Smart Sticky (Floating) Summary Sidebar
Unlimited Booking Forms with Different Settings
Unlimited Bookings
Unlimited Number of Cars with Unlimited Number of Car Attributes
Unlimited Add-Ons to Order
Add-Ons Per Rental or Per Day
Integration with Paypal and Stripe
Support for Cash and Wire Transfer Payment Method
Detailed Documentation
Demo Content Available with One Click Importer
Fully Translatable with .po / .mo Files
Valid HTML5 Code
Crossbrowser Compatible

Installing the plugin

Installing the plugin via dashboard

To install the plugin via WordPress dashboard, please follow the steps below:

Download the plugin (select Installable WordPress file only option) from the CodeCanyon to your computer. You will get file in ZIP format.
Go to WordPress dashboard and navigate to Plugins / Add new.
Click on Upload plugin button.
Upload ZIP package from the first point.
Click the Activate link that appears below the plugin's title.

Installing the plugin via FTP

To install the plugin via FTP, please follow the steps below:

Download the plugin (select Installable WordPress file only option) from the CodeCanyon to your computer. You will get file in ZIP format.
Unzip it to access the uncompressed files.
Connect to your server using your preferred FTP application (e.g FileZilla).
Navigate to the wp-content/plugins folder within the WordPress installation on your website.
Upload uncompressed plugin to this location via FTP.
Go to WordPress dashboard and click on Plugins menu.
Click on Activate link.
Now your plugin is installed and ready to work.

Updating the plugin

Please note:

If you made any changes in plugin core files all of them will be lost.
All data which you entered via WordPress dashboard will be untouched.
In case of translations, please make copy of your .po and .mo file.

To update the plugin, please follow the steps below:

Download the plugin (select Installable WordPress file only option) from the CodeCanyon to your computer. You will get file in ZIP format.
Go to WordPress dashboard and navigate to Plugins.
Find the plugin on the list.
Deactivate old version.
Remove old version.
Click on Upload plugin button.
Upload ZIP package from the first point.
Click the Activate link that appears below the plugin's title.
Reset browser cache before using the plugin.

Importing dummy content

To start importing demo content, please follow the steps below:

Go to Settings / Car Rental Booking System 1.
Click on Import demo 2 tab.
Click on Import 3 button.

Please note that this operation is not reversible. It can takes a few seconds, depending on server speed.

Modules

Bookings

Bookings module allows to view orders sent by customers.

View Booking

All booking details are organized in tabs:

General 1 - basic booking details like status, pickup/return date and time etc.
Billing 2 - billing details,
Vehicle 3 - vehicle details name, prices etc.
Extra 4 - addons details,
Client 5 - client details like name, e-mail address, phone number, billing details etc.
Payment 6 - payment details like name, list of transactions etc.

Booking Forms

Booking Forms module allows to create complete booking form.

Edit Booking Form

During adding/editing form you can set following details:

In General 1 tab you can define basic details like: locations, minimum order value etc.
In Form Eelements 2 tab you can define your own, custom fields and list of agreements.
In Styles 3 tab you can overwrite all colors used in booking form.
In Google Maps 4 tab you can set up properties of map used in booking form.

Booking Extras

Booking Extras module is used to define booking addons.

Edit Booking Extra

During adding/editing extra you can set following details:

In General 1 tab you can set all details like name, description, price value and type etc.

Vehicles

Vehicles module is used to define vehicles available for customers.

Edit Vehicle

During adding/editing vehicle you can set following details:

In General 1 you can basic detials like locations, vehicle model and make, passengers and bags count etc.
In Prices 2 you can set all type of vehicle prices and fees.
In Attributes 3 tab you can enter (for text fields) or select (for lists) values for each vehicle attributes. If you do not have to use some of them, simple leave it empty (for text attributes) or set value [Not set] (for attributes selected form list).
In Availability 4 you can define availability of the vehicle.

Vehicle Types

Vehicle Types module allows to define category of vehicle. Managing of categories is the same as in case of posts.

Vehicle Attributes

Vehicle Attributes module allows to define dictionary of attributes (like engine, power, length etc.) which are selected/entered during adding/editing vehicle.

Edit Vehicle Attribute

During adding/editing attribute you can set following details:

In General 1 tab:
- Type - type of attribute: text (value will be entered by user to the text field) or list (value(s) will be selected by user from defined set),
- Values - this option is available for list only. It includes set of possible values to select during adding/editing vehicle.

Please note, that changing attribute type is not allowed after its saving.

Pricing Rules

Pricing Rules module allows to define set of rules based on which you can change rental price.

Edit Pricing Rule

During adding/editing rule you can set following details:

In Rules 1 tab you can define set of rules based on which price will be changed e.g: for a selected booking form, vehicle, day number, dates, rental period etc.
In Prices 1 tab you can set modified price and tax rate.

Locations

Locations module allows to define physical departments of company.

Edit Location

During adding/editing location you can set following details:

In General 1 tab you can define some basic department details.
In Address 2 tab you can define physical address and coordinates of the company.
In Availability 3 tab you can define business hours. Additionally you can specify when department is closed.
In Payments 4 tab you can specify allowed payment forms.
In Notifications 5 tab you can define in which way you will be notify about new orders.

Tax Rates

Tax Rates module allows to define tax rates used in system.

Edit Tax Rate

During adding/editing single tax rate you can set following details:

In General 1 tab:
- Value - percentage value of tax rate. In this field allowed are floating numbers (with two digits after point) from range 0-100,
- Deafult tax rate - mark tax rate as default means, that tax will be default selected during adding items e.g: vehicles, extras etc.

Email Accounts

Email Accounts module allows to define e-mail accounts used in system to sending messages (e.g message to clients with booking details).

Edit Email Account

During adding/editing account you can set following details:

In Sender 1 tab:
- Name - name of the sender,
- E-mail address - valid e-mail address of the sender.
In SMTP Authentication 2 tab:
- Username - username,
- Password - password,
- Host - host address,
- Port - port number,
- Secure connection type - type of connection: SSL or TLS,
- Debug - enable or disable debugging (all returned messages are displayed in browser console).
Please note that - to use SMTP Authentication - you have to enable it first by set button SMTP auth to Enable state.

Plugin options

All global options of the plugin are available in Settings / Car Rental Booking System.
In section named General 1 you can set:

Google Maps API key - can be generated on this page.
This key is required by Google to create and use maps in plugin.
Date Format - date format,
Time Format - time format,
Currency - currency used in plugin,
Default sender e-mail account - e-mail account from which will be sending messages to customers about changing of booking status.

Internationalization

The plugin comes with default .po and .mo files located in languages folder.
To translate the plugin, please follow the steps below:

Download the file languages/car-rental-booking-system-default.po and open it via PO files editor e.g Poedit.
Rename file based on schema: car-rental-booking-system-CODE.po, where list of code for each language is available here: https://wpastra.com/docs/complete-list-wordpress-locale-codes/.
Translate all phrases to selected language.
Upload file to server.

Files structure

Path	Description
class	PHP classes
demo	Files with demo content
font	Fonts files
languages	Language .po/.mo files
media	Image/audio files
multisite	Dynamic created files
script	Javascript libraries/plugins
style	CSS files
template	HTML/PHP templates
vc	Visual composer components

Credits

Fonts

This plugin uses fonts as below:

Lato,
Łukasz Dziedzic, SIL Open Font License, 1.1, https://www.google.com/fonts/specimen/Lato.
Streamline Icon Font (2 Icons)
http://www.webalys.com/,
Plugin Icon Font By Multiple Designers, MIT License.

Images

Free car wallpapers repository, only used for live preview purpose (not included in downloadable package).

Version history

Release date	Version	Description
12.04.2022	3.1	Improved code.
02.02.2022	3.0	Improved code.
02.06.2021	2.9	Added option to display billing in the e-mail message, Added option to set different prices depends on week day number, Added option to display net prices of vehicles and booking extras in step #2, Added option to create gallery of images for a vehicle, Added option to include/exclude vehicle deposit to/from sum of booking, Added option to set price depends on number of days before pickup date, Added option to set availability of booking add-on depends on vehicle, Added option to set availability of vehicle depends on many conditions, Added option to set price per hour in the pricing rule depends on hours range, Added option to test sending e-mail messages.
22.12.2020	2.8	Improved code, Improved plugin performance, Improved sticky sidebar, Added support for WP 5.6, Added new booking statuses, Added new options for timepicker, Added option to display ID of the posts, Added option to display transaction details from PayPal and Stripe, Added option to set "Cancel" and "Success" URL address for PayPal payments, Added option to synchronize booking statuses between plugin and wooCommerce, Added option to set booking status after successful payment via PayPal and Stripe.
14.10.2020	2.7	Improved code, Added option to set fixed/percentage deposit for payments.
07.10.2020	2.6	Improved code, Added new built-in payment type: "Credit card on pickup".
15.09.2020	2.5	Improved code, Updated Stripe payment gateway to the newest version of API, Added option to define default pickup and return location, Added option to create custom fields which allow to upload a file, Added option to set define available countries in billing section of booking form.
31.08.2020	2.4	Improved code, Added option to set default country in billing address section.
04.08.2020	2.3	Fixed bugs, Improved code, Added option to set breaks during business hours, Added option to show customer location fields only in step #1 of booking form.
21.07.2020	2.2	Added new price type: after business hours pickup fee, Added feature to automatically set height of map in step #1, Added option to define minimum and maximum days of rental depends on dates, Added option to show/hide map in step #1 of booking form, Added option to create custom drop down list in step #3 of booking form, Added option to force selection of the same pickup and return location in booking form, Added option to set default sorting type of vehicles in booking form, Added option to assign coupons to the vehicles, Added option to assign coupons to the vehicle types, Added option to assign coupon to the booking form and display a discount, Added option to set default time for pickup/return location, Added option to hide number of passengers/suitcases/gearbox type/fuel on the vehicle list, Improved dates selection in booking form, Added option to show/hide top navigation in booking form, Added option to hide billing details form in step #3.
05.03.2020	2.1	Code improved, Improved messages and notices, Added new price type: fee for using custom pickup location, Added new price type: fee for using custom return location, Added new module named "Geofence" based on which is possible to set price in depending on entered pickup/return location by customer, Added new option related with calculation based on rental days number, Added option to change name of uploaded driver license file, Added option to disable e-mail notifications sending to customers about new bookings.
19.02.2020	2.0	Improved code, Improved look and feel of dashboard, Improved speed of the plugin, Improved upload driver license feature, Added option to set interval between bookings, Added option to set booking form fields from step #3 as mandatory, Added option to remove "Thank you" page if wooCommerce support is enabled, Added option to set label and URL address of "Back To Home" button, Added option to hide pickup and return location if only one is available, Added option to set default quantity of booking add-on, Added option to set quantity as mandatory or selected by default, Added option to set different price per day depending on date range, Added option to set different price per day depending on number of days rental, Added option to send e-mail message with list of vehicles received and returned in current day, Added option to use different currencies, Added option to import exchange rates, Added errors logging feature, Added option to handle errors related with Googole Maps API key, Added option to set image for payments, Added option to enable/disable wooCommerce payments in 3rd step, Added option to set default built-in payment method, Added option to enable/disable payment processing, Added option to set location details in dashboard via Google autosuggestion, Added option to set percentage/fixed discount in coupons based on rental days count, Added option to remove unneeded Google Maps from other plugins/theme, Added option to set default state of booking details, Added option to set different prices depends on pickup and return location, Added option to enable/disable/force of creating wooCommerce account by customer, Added new price type named "Initial fee", Added relations (links) between bookings from plugin and wooCommerce, Improved look and feel of "Pricing Rule" module, Improved look and feel of "Vehicles" module.
01.07.2019	1.9	Code improved, Added new style for booking form widget, Added option to modify "Daily" billing type, Added option to select different geolocation servers.
05.11.2018	1.8	Fixed few minor bugs.
19.10.2018	1.7	Fixed few minor bugs, Added option to set different prices for booking add-ons depending on choosen vehicle, Added option to split sum of booking between net price and tax.
02.10.2018	1.6	Fixed few minor bugs, Added booking form widget, Added option to calculate costs related with driving to pickup location and return from end location, Added option to hide all fees and include them to cost of vehicle rent, Added option to restrict customer pickup/return location to particular countries, Added automatic synchronization of booking statuses between wooCommerce and plugin, Updated included jQuery libraries to the newest versions.
11.09.2018	1.5	Fixed few minor bugs, Added option to enable/disable geolocation, Added option to enable/disable customer own pickup/return location, Added option to restrict customer pickup/return location to particular area.
17.08.2018	1.4	Fixed few minor bugs, Added option to upload driver license, Added option to hide total number of vehicles, Added option to redirect user to a specific URL address after making a payment via Stripe.
20.07.2018	1.3	Fixed few minor bugs, Added support for wooCommerce, Added support for discount coupons, Added possibility to group the same vehicles, Added option to disable/enable driver's age, Added option to set prices depends on driver's age, Added option to set prices depends on rental period (for hourly and daily mode), Added integration with Telegram Messenger: https://telegram.org/, Improved UI.
21.05.2018	1.2	Fixed few minor bugs.
17.05.2018	1.1	Fixed few minor bugs, Added support for RTL mode, Added integration with Google Calendar, Added integration with Twilio: https://www.twilio.com/ (SMS integration), Added different types of billing type: hourly, daily, daily + hourly, Added option to determine minimum and maximum days number of vehicle rental, Added option to scroll user to booking add-ons section after selecting a vehicle, Added option to determine type of checking vehicles availability, Added option to define default vehicle, Improved look and feel of displaying pricing rules.
29.03.2018	1.0	Initial release.

Support

Support for all our items is conducted through our Support Forum. Please register an account, search the forum or create a new topic, we'll answer as soon as possible.
We're in GMT +1 and we aim to answer all questions within 24 hours (Monday – Friday). In some cases the waiting time can be extended to 48 hours. Support requests sent during weekends or public holidays will be processed on next Monday or the next business day.